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FEATURES

Complete Gym Maintenance Platform

15+ features across AI diagnostics, QR mobile workflows, warranty management, operational reporting, and enterprise tools. Everything your gym needs.

AI-POWERED

Intelligent Diagnostics

AI Fault Diagnosis

  • Describe the problem in plain English — AI identifies the likely cause
  • Step-by-step repair instructions with estimated time and difficulty
  • Severity assessment and safety warnings
  • Works for treadmills, bikes, cross trainers, rowers, strength, and free weights

AI Triage with Photo Analysis

  • Staff snap a photo of the fault via QR scan on their phone
  • GPT-4o Vision analyses the image alongside the description
  • Returns: diagnosis, likely cause, repair steps, severity, estimated time
  • Triage saved on the fault record — desktop team sees it instantly

AI Risk Assessments

  • Upload gym photos for automated PLR, PSR, and RRN scoring
  • Identifies hazards, trip risks, and equipment positioning issues
  • Print-ready PDF reports for compliance and insurance

AI Audit Reports

  • Generate detailed equipment audits with condition ratings
  • Safety flags and replacement timelines
  • Full audit history with PDF export
QR CODE MOBILE

Scan & Go Workflows

Per-Equipment QR Codes

  • Generate and print QR codes for every machine in your gym
  • Staff scan with any phone camera — no app required
  • Machine info, warranty status, and open issues shown instantly

Mobile Maintenance Checks

  • Machine-specific checklists load automatically when scanned
  • 8 built-in categories: treadmill, bike, rower, cross trainer, spin, strength, stepmill, free weights
  • Check All / individual check, notes, progress bar
  • Syncs to desktop dashboard in real-time

Mobile Fault Reporting

  • Report a fault with photo capture directly from the phone
  • AI triage runs automatically — results shown on screen
  • Warranty/contract coverage displayed before submission
  • No login required for staff — public QR scan access
WARRANTY & CONTRACTS

Coverage Management

Warranty & Contract Tracking

  • Coverage status checked automatically when logging any fault
  • Green badge for covered, amber for uncovered — clear and instant
  • If not covered, prompted to create a purchase order before callout

Expiry Alerts

  • Dashboard banner alerts when warranties/contracts expire within 30 days
  • Critical (7 days), Warning (30 days), and Info (90 days) urgency levels
  • Full alert history with “Last reminded” tracking

Supplier Reminder Emails

  • One-click sends bundled expiry reminders to admin AND suppliers
  • All machines grouped into one email — no spam
  • Supplier gets a professional table of all their expiring equipment
  • Daily dedup prevents accidental re-sends
OPERATIONS

Day-to-Day Management

Fault Logging & Tracking

  • Log faults via dashboard or QR scan with full AI triage
  • Track status: open, in progress, resolved, escalated
  • Photo attachments, supplier references, resolution notes
  • Full fault history with filtering and search

Purchase Orders

  • Create POs directly from a fault — linked to the issue
  • Line items, VAT calculations, delivery address
  • Email POs to suppliers with one click
  • PO spend tracking in operational reports

Gym Layout Designer

  • Import floor plan PDF or image
  • Place equipment with sub-millimetre precision (drag, rotate, resize)
  • Numbered colour-coded legend
  • Arrow key nudging for exact positioning

Operational Reports

  • Faults by severity, equipment type, and supplier
  • PO spend tracking and trend analysis
  • Resolution time analytics and self-fix rate trends
  • Weekly maintenance digest emails
TEAM & ENTERPRISE

Scale with Confidence

Multi-User Organisations

  • Owner, Manager, and Staff roles with appropriate permissions
  • Invite team members via company code
  • Everyone sees the same live data across all sites

Supplier Portal & API

  • Suppliers get their own portal to manage escalated cases
  • Open REST API for integration with existing systems
  • Sicon Service integration support

White Labelling

  • Custom branding: logo, colours, company name
  • Emails sent under your brand, not ours
  • Perfect for franchise operators and consultants

Ready to Try It?

3-day free trial. No credit card required. Full access to all features.

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