Run a safer,
smoother gym floor.
Operations is the asset-aware, risk-aware floor management layer of GymAxis. Track every machine from purchase to retirement, triage faults in seconds, run risk assessments on a schedule, and never lose another £20k treadmill to "we forgot to log a ticket".
Live preview
Live floor health
The problem
A clipboard, a WhatsApp group, and a £100k blind spot.
Most gyms have no asset register, no cost log, no warranty visibility, and no audit trail when an inspector asks for the latest risk assessment. Faults sit in a WhatsApp group, parts are ordered from memory, capex runs on gut feel, and members ride the same broken bike for three weeks before a manager notices.
How GymAxis solves it
One asset register. One fault flow. One source of truth.
GymAxis Operations makes every piece of equipment a first-class object — QR scan, fault history, supplier link, warranty expiry, scheduled risk assessments, lifecycle cost, and predictive replacement timing. Your engineers, suppliers, finance team and HSE auditors all see the same screen.
Capabilities
Everything Operations can do.
Asset register
Every machine with serial, supplier, warranty, install date, lifecycle cost, and full history in one place.
Fault triage
AI-assisted severity, auto-routing to the right engineer, supplier email triggered the moment it leaves the gym.
QR scan to fault
Members and staff scan a sticker — fault logged in 7 seconds, photo + description attached.
Warranty tracking
Auto-flags faults still in warranty so suppliers pay, not you. Saved one site £8 200 in Q1.
Risk Assessment reports
Schedule per-zone or per-asset risk assessments, capture findings inline, generate a PDF audit report on demand.
Capex & lifecycle
Replacement-cost forecasts based on age, usage and fault frequency. Plan capex, not panic.
Fault inbox
Triage built for the gym floor.
Faults land sorted by severity. One tap escalates to a supplier with the warranty contract attached. Two taps marks resolved with a parts cost.
- AI suggests likely cause from the description
- Auto-pause member access for unsafe machines
- Side-by-side supplier response times
Today
Open faults · 4
Risk Assessment reports
Every machine and every zone — auditor-ready.
Schedule risk assessments per-asset or per-zone (free-weight area, studio, pool deck), capture photos and findings inline on a phone, and export an HSE-ready PDF report on demand. Findings auto-create work orders so nothing slips.
- Templates for free-weights, cardio, studio, pool, sauna
- Findings auto-spawn work orders + assigned owner
- Signed PDF export, including timestamps and auditor signature
Risk Assessment reports
RA · April
Asset detail
Every machine has a story.
Tap any equipment to see the full timeline — purchases, faults, parts, costs, warranty status, and projected end-of-life. Auditable, exportable, kind to your accountant.
- Lifecycle cost per asset with depreciation
- Warranty windows highlighted in green
- Photo + serial + supplier in one click
Asset detail
Treadmill #14
AI inside
AI that diagnoses before you call out an engineer.
Operations' built-in AI reads fault descriptions, photos, and historical patterns to suggest cause, parts needed, and which supplier handled it last. Most reactive jobs are now resolved without a billable visit.
Fault diagnosis
Photo + free text in, suggested cause + part numbers out — typically within seconds.
Predictive replacement
Flags machines whose fault frequency has crossed the "replace, don't repair" line.
Supplier response scoring
Auto-ranks suppliers by responsiveness, fix-rate and price — surface the laggards before contract renewal.
Connected platform
Operations is wired into the rest of GymAxis.
CRM
Faults on a member's favourite machine trigger a personal apology email + retention nudge.
Memberships
Critical fault on a class machine? Memberships auto-relocates the affected booking.
Marketing
Resolved fault triggers a "we listened" post for the studio's social channel.
Reporting
Fault density, MTTR, capex pipeline and supplier scorecards on one dashboard.
Operator outcomes
Real numbers from real operators.
Faster fault resolution
Avg warranty recovered per site / year
Lower reactive-engineer spend
Equipment uptime (30-day)
Price it for your estate
in real time.
Drag the slider to see what GymAxis Pro costs across all your sites — every module included, no upgrade ladder. First site is on us; each extra site is just £50/mo.
- All four modules — Memberships, CRM, Marketing, Operations
- AI Triage, AI Director, RA generator
- Stripe + Mailchimp + open API integrations
- 3-day free trial with every module unlocked
Live estimate
1 site
£150 base + £50 × 0 extra sites · billed monthly
Stop paying for downtime.
Set up your asset register and first risk assessment in under an hour. Your engineers, members and HSE auditor will thank you.