Run the gym
floor.
Staffing is the rota, performance and live-floor layer of GymAxis. From a 4-person studio to a 60-instructor multi-site, every shift, swap, time-off request, payroll line and live attendance event in one place.
Live preview
On the floor right now
The problem
Rotas in spreadsheets, swaps in WhatsApp, payroll in tears.
Most operators run their team off a Google Sheet with tabs for each week. Swaps happen in WhatsApp. Time-off lives in someone's inbox. Payroll is a 4-hour copy-paste exercise the manager dreads. Mistakes cost wages, morale and licences.
How GymAxis solves it
One rota. One marketplace. One payroll export.
Publish a rota in two minutes. Staff claim open shifts from the marketplace. Time-off goes through approval flow. Payroll exports to your accounting tool with one click — and your gym floor view tells you who's actually on right now.
Capabilities
Everything Staffing can do.
Rota optimiser
Drag-and-drop weekly rota with cost forecast, conflict detection, and AI-suggested coverage.
Shift marketplace
Open shifts go to a marketplace. Eligible staff claim, the rota updates, the manager confirms.
Time-off + approvals
Holiday, sick, training requests with multi-tier approval and visible balances per staff member.
Instructor profiles
Public bios, member ratings, certifications, pay-per-class agreements, and class history.
Payroll export
Pay-per-class, hourly, salaried — exports to Xero / QuickBooks in one click.
Live gym floor
Real-time view of who's clocked in, who's teaching, who's on break — perfect for duty managers.
Rota canvas
Build a rota that actually balances cost and cover.
Drag staff onto shifts. The optimiser flags double-bookings, overtime risks, and certifications gaps before you publish. Costs forecast live so you never blow the wage budget.
- Cost-aware suggestions per shift
- Certification + skill matching
- One-click publish + staff notify
Rota canvas
Week 18 · cost £4.2k
Live floor
Know who's on without walking the floor.
Duty managers see every staff member's status — clocked in, teaching, on break, finished — in real time. Tap any name for the day's schedule, certifications and last 30-day attendance.
- Mobile-first for duty managers
- Tap-to-call and tap-to-message
- Auto-flags no-shows for HR follow-up
Live floor
Floor · 14:32
AI inside
AI that runs the rota, not just stores it.
Staffing's AI rebalances the rota when sickness comes in, suggests the cheapest qualified swap, and flags when your wage-to-revenue ratio starts trending the wrong way.
Auto-rebalance
Sickness call-out at 06:00? AI offers the marketplace to qualified staff and re-publishes within 60 seconds.
Wage ratio alerts
Flags overstaffed quiet hours and understaffed peaks — usually saves 6-9% on wage cost.
Shift fit scoring
When a member books a PT slot, AI suggests the best instructor based on attendance history and rating.
Connected platform
Staffing is wired into the rest of GymAxis.
Memberships
Class instructors auto-publish to the rota. PT sessions take qualified staff out of the open pool.
CRM
Member-instructor ratings feed CRM and shape staffing decisions for VIP members.
Operations
Engineers visiting the site appear on the live floor view alongside your staff.
Marketing
Instructor profiles power class previews and public booking pages.
Operator outcomes
Real numbers from real operators.
Time spent building rotas
Avg wage cost saved per site
Average shift-cover replacement
Marketplace fill rate
Price it for your estate
in real time.
Drag the slider to see what GymAxis Pro costs across all your sites — every module included, no upgrade ladder. First site is on us; each extra site is just £50/mo.
- All four modules — Memberships, CRM, Marketing, Operations
- AI Triage, AI Director, RA generator
- Stripe + Mailchimp + open API integrations
- 3-day free trial with every module unlocked
Live estimate
1 site
£150 base + £50 × 0 extra sites · billed monthly
Get your team off the spreadsheet.
Publish your first rota in 10 minutes. Your staff will install the app the same day.