Gym equipment maintenance software that keeps every machine on the floor.
Downtime kills member experience and revenue. GymAxis gives operators one place to log faults, triage them with AI, dispatch field engineers, allocate the right parts and evidence every repair — across one site or fifty.
For operations managers, facilities teams and service engineers.
The problem we solve
Faults reported in five different places
WhatsApp, spreadsheets, a clipboard at reception, an email to the supplier. Nothing is tracked and nothing is owned.
No view of engineer workload
You can't see who is where, what's overdue, or which sites are carrying the most downtime this month.
Parts chaos
Vans are over- or under-stocked, the right part is never on board, and you can't tell warranty from chargeable.
Compliance you can't prove
When an inspector or insurer asks for the service history of a machine, you're digging through emails.
What you get with GymAxis
Fault logging with AI triage
Staff or members report a fault in seconds. Claude-powered triage classifies severity, suggests likely causes and pre-allocates the probable parts.
Engineer mobile, offline-first
Field engineers work the job on a PWA that keeps working in a plant room with no signal, then syncs when back online.
Planned preventive maintenance (PPM)
Schedule recurring service visits per asset or contract; the next visit auto-queues the moment the last one is closed.
Parts & van stock control
Catalogue, van and warehouse stock, transfers, min/max reorder and stock-takes — with warranty vs chargeable cover built in.
Proof of work
Photos, signatures, GPS arrival/departure and a return-visit brief, all folded into a single service report PDF.
Compliance-ready history
Every machine carries a full, time-stamped service and inspection trail you can export on demand.
Switch in 14 days — or your money back.
We'll import your members, classes and contacts from MindBody, Glofox, ClubReady, RotaCloud, Mailchimp or your spreadsheets — free of charge. If you're not fully migrated within 14 days, we'll refund your first month and you keep the data.
Real humans · UK working hours · no scripted reps
Frequently asked
Can it handle multiple sites?
Yes — GymAxis is multi-site by default with site-scoped roles, per-site dashboards and a portfolio view across the whole estate.
Do engineers need a signal to work?
No. The engineer app is offline-first; jobs, photos and parts usage queue locally and sync automatically when connectivity returns.
Can I tell warranty from chargeable repairs?
Yes. Every part allocation is classified against the asset's contract cover, so chargeable work is flagged for billing automatically.
Does it integrate with our finance system?
GymAxis drafts Sage 200 quotes/invoices for chargeable work and maps van-stock movements to Sage stock (Sicon WebAPI) where available.
How fast can we go live?
Most operators import their asset register and start logging faults within days. A free 3-day trial unlocks every module.
Related solutions
See it in your gym in 3 days. No card.
Start a free trial with every module unlocked — assets, maintenance, parts, CRM and finance hand-off.